The AI-native CRM for recruiters
Orphica is an AI-native CRM that doubles as a lightweight applicant tracking system for recruiters and agencies. Model candidates, roles, and clients as custom objects, move them through pipeline views, and let eight AI teammates draft candidate and client outreach for your approval — so you spend time placing people, not updating records.
Last updated June 2026
The problem for recruiters
- Candidates, open roles, and client accounts live in separate spreadsheets, an ATS, and a generic CRM that never quite fit recruiting.
- Personalized outreach to candidates and hiring managers eats hours, so good prospects go cold while you chase the active ones.
- Tracking where every candidate sits in every client's pipeline is manual, and stale records mean missed follow-ups and double-submissions.
How Orphica helps
Custom objects for candidates, roles, and clients
Create exactly the records recruiting needs — candidates, open roles, client accounts, placements — with the fields you use, all at runtime with no migrations. The data model fits your desk instead of forcing you into a generic sales CRM.
AI drafts candidate and client outreach
Eight AI teammates draft candidate sourcing messages, submission emails to hiring managers, and follow-ups for your approval. You review and send — outreach that used to take an afternoon takes minutes, and warm candidates don't go cold.
Pipeline views for every search
Track candidates through each role with kanban, table, calendar, and gallery views, so you can see at a glance who's screened, submitted, interviewing, or placed across every client's pipeline.
One system for placing and growing the desk
Built-in outreach sequences, public forms to capture candidates and roles, automations for stage changes, and a Marketing OS to grow your brand — so business development and delivery run in the same tool.
Frequently asked questions
What's the best CRM for recruiters?+
The best CRM for recruiters works as a lightweight ATS as well as a CRM — tracking candidates, roles, and clients in one place. Orphica is built for this: custom objects let you model candidates, open roles, and client accounts at runtime, pipeline views show where everyone sits in each search, and AI teammates draft candidate and client outreach for your approval.
Can Orphica work as an applicant tracking system (ATS)?+
Yes, as a lightweight ATS. You can create candidate and role objects with your own stages and fields, move candidates through pipeline views per search, capture new candidates and roles via public forms, and automate stage changes — covering the core ATS workflow inside the same CRM you use for client business development.
How does Orphica help with candidate and client outreach?+
Orphica's eight AI teammates draft sourcing messages, candidate submissions, and hiring-manager follow-ups for your approval — they draft, you approve and send. Combined with built-in outreach sequences, you can keep candidates and clients warm without writing every message from scratch.
Is Orphica free for recruiters?+
Yes. The Free plan includes up to 3 seats, 10,000 records, and 250 AI credits per month with no credit card required — enough for a solo recruiter or a small agency desk to run candidates, roles, and clients and try the AI outreach drafting.
Start free as a team of one
Eight AI teammates that draft your follow-ups, outreach, and marketing — you approve.